How can I organise appointments during an international move?

Keep one appointment register

Record the organisation, purpose, confirmed date, location, reference number and contact channel for each appointment. Note who must attend and which documents the organisation has specifically requested. Distinguish a submitted enquiry from a confirmed appointment so that tentative plans do not become fixed travel assumptions.

Ask whether originals, copies, translations or advance uploads are needed. Verify preparation requirements directly with the responsible service before paying for certification or travelling. Keep sensitive records in a secure folder rather than attaching them to a household calendar shared widely.

Manage dependencies and changes

Sequence tasks according to what each office actually needs, not a generic relocation checklist. Leave practical room for rearrangements and keep a record of cancellations or changed instructions. If you cannot attend, use the organisation’s official process to notify it and request another booking.

For immigration appointments, rules and procedures change: confirm current instructions through official Greek government sources and seek qualified advice if your status or travel plans are affected. An appointment confirmation alone should not be interpreted as a decision about permission to remain or work.