How can I keep track of ownership expenses?

Keep a usable ownership ledger

Use an expense log with the property reference, supplier, service period, invoice date, payment date and supporting file reference. Distinguish an amount billed from an amount paid, and keep credits or refunds linked to the original charge.

Separate utilities, insurance, common expenses, maintenance and professional services from taxes and municipal charges. ENFIA is administered by AADE; local charges should be checked with the municipality or the body collecting them. A charge appearing on a utility statement should not automatically be categorised as electricity consumption.

Reconcile the log against bank records and supplier statements, noting disputes and unpaid balances. If someone manages the property for you, agree how they will supply invoices and explain payments made on your behalf. Ask your accountant what records they need for your particular ownership and use arrangements. A complete household budget is not the same as a tax computation: an expense may matter for cash planning without receiving the tax treatment you expect. Preserve original evidence alongside your summary.